Add Out of District School

Use Add Out Of District School to record out-of-district schools attended prior to the current school enrollment. While it is valuable to record this information for all new registrations, it is strongly recommended for students with non-continuous years in US schools. This information is used for State reporting, to determine the number of years the student was enrolled in US schools.

Where to Start

Go to Registration.
Select Students.
Filter for students as needed and select Search.
Select the radio button to the left of the desired student's ID.
Select Enrollment Record to launch a new window with the student's enrollment record.

Select Add Out of District School.

Districts can use EITHER the Add Out Of District School option OR the Years in US Schools (Prior to this System) field (found under Student > Profile > Registration tab). They should NOT use both, unless they believe that the out-of-district enrollment records they are adding are missing some periods of instruction in US schools. In that case, they should enter the value of the missing years in the Years in US Schools field.

Select the new school’s State (defaults to the user’s state). Enter a City or Zip Code to narrow the search.
Select Search to find all reference schools meeting the search criteria.
Select the radio button to the left of the School Name.
Enter a Begin Date and End Date for the student's enrollment dates.
Select Save to add the record to the student's enrollment history.

Add School Not in Reference List

If a school is not available in the reference list, as shown in steps 7-11:

Select Add Reference School.
Enter the School Name, NCES, State, BEDS, City, and Zip information for the school.
Select Save to save the school as a reference school for the future, then follow steps 7-11 to add the school to the student's record.
Select Add to add the school directly to the student’s enrollment record without adding it to the reference school list.