Course Add/Drop Tool

Where to Start

1. Go to Student. 
2. Select Student Profile. 
3. Filter and Search for students as needed. 
4. Select the Add/Drop + next to the desired student to open the Student Add/Drop Classes screen.

Drop Classes

1. Select the class section to be dropped from the student’s current schedule. Once a class is selected, it will be shaded in red.
2. The Class will populate under 'This is your work area'.
3. The Drop Date defaults to yesterday’s date. However, the Drop Date will default to the Add Date when dropping a class with an Add Date of today or later.
4. Select the Merge icon to carry over previous class information, including Grades and Attendance, to the new class. Important: Only classes within the SAME Department can be merged.

Add Classes

1. The Free Time Matrix displays the student’s schedule in a grid by Term, Day and Period, with an X in each cell where the student has a scheduled class.
2.  Use the filters in the Select classes that you want to add to the student schedule area.
3. Select Search to view results.
4. Check the desired class section.
5.  Edit the Enroll Date, if needed (defaults to the current date).
6. Select Add to populate the class under 'This is your work area'.

Hover over the Enrolled tally to display a breakdown of enrollment by Day Code (helpful for districts that utilize Partial Scheduling).

Course sections with Enrollments at or above the Max Seats will display the No Seats icon after the Enrolled tally. Select the course section with the No Seats icon to Waitlist the student or Override the Seat Cap (each action is permissions based).

If the Course has a Waitlist, ALL sections of the Course will display the Waitlist icon in the Waitlist column. If the selected student is NOT at the top of the Waitlist, users need the Override Waitlist permission to bypass the Waitlist and enroll the student in ANY section of the course, even if the selected section has seats available.

Merge Classes

After selecting the Merge icon in the work area:

1. Check the corresponding boxes for the Grade and/or Attendance information to be carried over to the new class.  Only Marking Period Grades will be carried over. Assignment Grades will NOT be carried over. Key Idea Grades and Learning Standards Grades are NOT carried over to the new class, but will remain on the student's Grade Reports.

2. Select the radio button next the class to which the information should be carried.

3. Select Save once all information is entered. Upon clicking Save, users will be prompted if a class being added will conflict with the student's existing schedule, based on overlaps in the default bell time. If users click OK to proceed with the Add, the partial schedule window will automatically open. When multiple classes are added in conflict, the partial schedule window will open for each corresponding class sequentially.

When the merge tool is used to carry over previous class information, the Add/Drop column for the class to be added and the class to be dropped will become highlighted. A warning message will be displayed if the classes have different semester patterns. Once all information is entered, click Save to complete the add/drop process.