The Room Utilization reports allow users to view and manage room schedules for the selected scheduling year.
Where to Start
- Go to Reports.
- Select Scheduling.
- Choose Room Utilization Reports from the menu.
Room Utilization
- Select Show Available, Show Assigned, or Show Conflict.
- Select Search to generate the report.
- The report can be downloaded into Excel.
The Show Conflict filter will NOT include rooms assigned multiple sections associated to the same Minute Block period, since Minute Blocks do not have defined Start/End Times.
Room Schedule Matrix
- Choose a Scheduling Year from the dropdown.
- Select Show Available, Show Assigned, or Show Conflict.
- Select Search to generate the report.
- Scheduled meeting times are represented by a black Xed-box icon.
- Conflicting meeting times are represented by a red Xed-box icon.
- Free times are represented by a green checked-box icon.
- Select the Excel icon to export this report to Excel.
Users can update room assignments directly from the Room Schedule Matrix tab. Select the black Xed-box icon or the red Xed-box icon under a period column to open the Update Assignment screen. Select the class to update using the radio button. From the Select Room To Assign drop down menu, select a new room to assign to the class. When finished, select Update.
Room Free Time Requirements
- Choose a Scheduling Year from the dropdown menu.
- Select Search to view results. Users can view all room free times for the selected scheduling year.
- Select the Excel icon to download the report into Excel.