Users can define the courses that can be assigned to a room, Room Syllabus, as well as the times when a room cannot have a course assigned, Free Times. When resource classes are created without a room selected, the eSchoolData Builder can match the listed department of the course with the listed department of available rooms to select a location for the section. However, users may also specify which courses’ resource sections can be assigned to a room using a Room Syllabus. When a room syllabus is created, the eSchoolData Builder will assign the room to available resource classes for the specified courses. Users may also define room Free Times to prevent the eSchoolData Builder from assigning a resource class to a room when the room will be unavailable. Free Times can be defined with or without defining a Room Syllabus.
Room Syllabus
- Go to District.
- Choose Rooms. Be sure a School is selected in the dropdown, not the district.
- Select the radio button for a particular room.
- Select the Syllabus icon to open the Room Course List for Next Year screen.
- Select the Edit icon to update an existing Course or the red X to Delete the course.
- Select New to add a new Course. Select a Course from the dropdown and enter the number of sections, then select Save.
Free Time
- Go to District.
- Choose Rooms. Be sure a School is selected in the dropdown, not the district.
- Select the radio button for a particular room.
- Select the Free Time icon.
- On the Room Free Time List for Next Year screen, any existing free times are selected by default. Users can add, edit or delete the room’s assigned free times.
- To Delete an existing room free time, select the corresponding checkbox(es) and click Delete.
- Select New to add a new free time, or to edit an existing free time.
- Select the free time Type (Selectable, Fixed), then use the Semester, Day, and From Period/To Period menus to choose a meeting time during which a resource class should NOT be assigned to the room by the eSchoolData Builder.
- Select the Add icon to add additional free times.
- When finished, select Save.