Using GURU Notifications, districts will have the ability to create automatic email notifications for individuals or groups of staff based on a variety of criteria, including student, contact, attendance, messaging, and eSchoolPortal updates. Users can Create, Edit, Copy, and Delete Notifications, view the History, or opt to Run Notification manually.
Required Permissions: Module > Special Permissions > GURU Admin. Create a new Security Group to assign this permission.
Where to Start
- Select Notifications in the left hand navigation bar.
- Select Add Notification to create a notification.
Create a Notification
- Choose a Notification type from the dropdown:
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Attendance Not Taken - Send notification when Attendance is not taken for a class
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Daily Attendance Summary - Send notification when a student has met a specified threshold
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Guardian Update - Send notification when a change is made to a guardian record
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Household Update - Send notification when a household address or phone is updated
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New Student - Send notification when a new student record is created
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Parent Portal Request - Send notification when a new portal request is in the Pending queue
- Period Attendance Summary - Send notifications when a student meets or exceeds the specified attendance threshold in a class or subject
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Student Schedule Update - Send notification when a drop date is inserted into a class enrollment record, or a new class enrollment record is created.
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Student Status Update - Send notification when a drop date is inserted into a student status record OR a new student status record is created. Does NOT send notifications when existing start/end dates are updated
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Student Update - Send notification when a change is made to a student record
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Teacher Connect Message - Send notification when a new message is created or a new reply is added to an existing thread
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- The Delivery Option is set to Individual by default. Individual sends individual emails for each event as it happens. Digest sends a single email containing all queued notifications at a specified time
- Set a Subject line for the notification. The Notification type is used by default. A Body can also be added to fully customize the message.
- Define a Frequency and time.
- Set a Channel for delivery. Email is selected by default. Web Push will create a Bell notification in Guru.
- Select Filters as needed. Please note that based on the selected Notification Type, different Event Filters may be available. For each filter below that notes individual*, users can ctrl-click to select multiple values.
- Click Next.
- Select Recipients. The user can select a Category of recipients (e.g. student’s current teachers) and/or individual Staff. When selecting individual Staff, the Search bar allows users to filter the list by any displayed field (Staff Name, Staff Type, Building, Staff Email, Local ID). Staff with School Selection or Cross-Building Assignments will be listed multiple times, for each Building to which they are associated.
- Select Finish to save the notification.
To receive a Notification, the Staff member must have an email address in their staff record in eSD (System > Staff).
Notification Options
- Select the carrot icon to the left of the notification name to open the menu.
- Choose Edit to update the notification.
- Choose Copy to make a duplicate of the chosen notification.
- Choose Delete to remove the notification.
- Select History The notification’s to view the Status and Details for each Run, for up to 30 days after each run. The History also contains the option to View All Logs which shows details of the specific emails included in the run. The run’s Log Detail includes the Staff email(s) and message(s) in that run.
- Select Run Notification to trigger the Notification.