In eSchoolData, students are assigned Attendance Events to handle various attendance scenarios, such as long-term absences, field trips, and students leaving school midday to return before the end of the day (check-outs and check-ins). If a student is assigned an Attendance Event, the Reason assigned to the Attendance Event will drive the student’s Attendance Status (Absent or Tardy, Excused or Unexcused) for the Bell-Time Period(s) and/or Day(s) included in the event. However, only Full Day Attendance Events will affect the student’s Attendance Status for Minute Block Periods, since Minute Block Periods are treated as periods outside the school day.
Required Permissions: Menu Level: Student and Multi Tab Controls - Module Level: Attendance - Override Event and Special Permissions - Superuser
Where to Start
- Go to Student.
- Select Attendance.
- Attendance Profiles opens by default.
Attendance Event for One Student
- Use the filters on the Attendance Profile and click Search to search for the student.
- Select the student’s ID to access their Attendance Report.
- Using the calendar icon, select the date on which the event should take place.
- Select Search.
- Select the Add icon (+) on the right side of the Events section to open the New Attendance Event window.
- Select the type of Event, the Reason, and the Date and Time.
- Select Save.
When selecting multiple dates for Midday Events, the event is applied to each individual day in the specified range.
An Early Dismissal event can be changed to a Midday event so that the time the student returned to school can be recorded. To change the event type, click Edit on the existing event and choose the Midday event type. An Event can also be added and edited from the Student Profile (Student > Student Profile), on the Attendance Report tab.
Attendance Event for Multiple Students
From Attendance Profiles:
- Select the desired Attendance Event button (Late Arrival, Early Dismissal, Full Day, Mid Day).
- The Attendance Event defaults to the current Date and Time. Change these values as needed.
- Select the Reason and enter the Search criteria .
- Select Search. A list of students who meet the entered Search criteria will pop up.
- Select the checkboxes next to the desired student(s).
- Select Save.
Students' attendance events are automatically saved once the students are selected.
Attendance Event Wizard
The Attendance Event Wizard can be used to enter an Attendance Event for one or more students.
- Go to Student.
- Select Attendance.
- Choose the Attendance Event Wizard.
- All fields are required for the Search. Set an Event, Reason, and Date and Time.
- Select Search to view students with attendance events meeting the selected criteria then select Next to add students.
- Use the filters to narrow down possible results. Then select Search.
- Select individual students’ names to move them from Source Students to Selected Students (or back, if moved in error), or click All to move all students’ names in the direction indicated by the arrows
- After the desired students have been moved to Selected Students, click Next
- Review students selected on the previous page.
- Select Update to add the Attendance event to the students. Students added will appear in red under the "Following Students have been assigned to this attendance event" section.