The system allows the use of permission-based Truancy Alerts at the school level. Truancy Alert Jobs defines the criteria a student must meet before being flagged as Truant. Truancy Alert Jobs run automatically as part of the nightly Attendance Closeout.
- Menu Level: Student and Multi Tab Controls
- Module Level: Attendance > Truancy Alert (Add, Edit, View, Delete and Run Truancy Job) and Student Level > View icon and select icon
Where to Start
- Select System.
- Select Attendance.
- Select Truancy Alert.
Truancy Alert Jobs
Users can View, Edit or Delete existing Truancy Alerts from this screen.
- Select New to create a new Truancy Alert.
- Enter all relevant information to create a new Truancy Alert (see below for field descriptions).
Name (expandable section) - Create a label for the Truancy Alert.
Date Range (expandable section) - The date range that is generally used is from the September start date to the June end date of the current school year. In some instances a school may wish to generate alerts by specific marking period/semester and choose to enter the date range relating to that specific event.
Attendance Options (expandable section) - Alerts can be generated for Daily and/or Period attendance.
Consecutive Days (expandable section) - Alerts can be generated for consecutive day absences/tardies when the Truancy Alert is set up for the Daily Attendance Option.
Include Status (expandable section) - Alerts can be generated for a status of Absent and/or Tardy.
Exclude Reasons (expandable section) - Identify reasons that will not be counted towards an alert. “Daily Present” reasons will not be excluded from the counter unless they are selected from this field.
Occurrences (expandable section) - Enter the number of occurrences that will generate an alert. The ability to enter a different occurrence for specific course types (such as for half year, quarter year, PE, or full year courses etc.) enables the alert to comply with a district’s attendance policy. All occurrences must be created in ascending order (e.g. 0, 1, 2, 3).
Select Grades (expandable section) - Choose the grade levels to include in the Truancy Alert Job run. If no grade level is chosen, the alert will run for all grade levels by default.
- When all information has been entered, select Save.
Users with the appropriate permissions can select the Truancy Alert icon to open a student’s Attendance Details from the following pages:
- Attendance Profiles
- Attendance Status by Date
- Daily Attendance Status by Date
- Student Attendance Events Report
- Daily Attendance Reconciliation
- Period Attendance Reconciliation
To learn more about attendance closeout, visit Attendance Closeout.