This overview provides users with an understanding of the eSchool Data’s General Catalog and its respective content. The General Catalog contains 4.5 hours of content.
eSchoolData General Catalog
Introduction to eSD
The eSchoolData system is a robust student management platform designed to ensure data accuracy, support state reporting mandates, and integrate with third-party products. It features three main interfaces: the Guru Interface for data visualization and notifications, the Main Interface for data entry and system configuration, and the Teacher Connect Interface for class management and communication. Each interface is tailored to specific roles within an educational organization, ensuring users have the appropriate permissions for their responsibilities. The system supports a wide range of functionalities, including managing student profiles, attendance, and generating detailed reports, while facilitating seamless communication between staff, students, and parents. With customizable dashboards, automated data integration, and secure access controls, eSchoolData enhances the efficiency and effectiveness of educational administration.
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The Introduction to eSD course (19 min) includes the following modules:
Data Management - State Reporting
The Data Management course provides in-depth training on effectively managing student data within the eSchoolData system. It covers the creation and management of student groups for various purposes, such as sports, clubs, and academic tracking, emphasizing the fluid nature of these groups and the use of status codes for maintaining historical data. Participants will learn to create, edit, and delete student groups, assign students individually or en masse, and utilize CSV files for bulk assignments. The course also details the creation and management of student status codes, including general statuses, funding sources, disability codes, and program services, ensuring compliance with state reporting requirements. Additionally, it covers the generation of state reporting extracts for New York and Pennsylvania, highlighting the importance of accurate data entry and the use of relational databases to minimize errors. By the end of the course, users will be equipped with the skills to manage student data efficiently, ensuring data accuracy and compliance with state and district policies.
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The Data Management- State Reporting course (33 min) includes the following modules:
Registration
The Registration course provides detailed training on setting up and managing the eSchoolData Registration module. It covers the initial setup of district and placeholder schools, organizing school listings, and managing household addresses, cities, streets, and relationships. Participants will learn to create and edit household records, ensuring consistency and accuracy across the database. The course also includes steps for setting up home districts and schools, managing entry and withdrawal reasons, and defining proofs of birth, guardianship, and residency. Additionally, it covers the creation of user-defined fields for custom data entry, setting registration defaults, and managing student ID numbers. The course emphasizes the importance of accurate data entry and provides strategies for identifying and correcting duplicate records. By the end of the course, users will be equipped with the skills to efficiently manage student registration, ensuring data accuracy and compliance with district policies.
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The Registration course (38 min) includes the following modules:
- Setup Registration
- Setting up Geo Codes and Address Rules
- Household and Student Form Management
- Create a New Household
- Add Student to a Household
- Add Parent/Guardian to Household
- Adding Emergency Contacts to a Household
- Changing Household/Family Association for Adults and Student
- Contact Verification
- Civil Rights and BEDS Enrollment Report Generation
Transfer and Enrollment Changes
The Transfer and Enrollment Changes course provides comprehensive training on managing student enrollment records within the eSchoolData system. It covers adding, editing, and deleting school and grade enrollment records, with a focus on the implications for state reporting and student scheduling. Participants will learn to handle historical enrollment records, including importing and manually entering data, and setting state reporting exclusion flags for specific scenarios. The course also details the process of transferring students between schools, including selecting appropriate transfer reasons, managing dual enrollments, and handling parental consent for data sharing. Additionally, it covers the steps for accepting transferred students, re-enrolling students, and managing blocks on re-enrollment. Emphasis is placed on understanding the impact of each change on state reporting and ensuring compliance with district policies. By the end of the course, users will be equipped with the skills to efficiently manage student transfers and enrollment changes, maintaining accurate and compliant records.
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The Transfer and Enrollment Changes course (8 min) includes the following modules:
Portal
The Portal course provides comprehensive training on configuring and managing the eSchoolData Parent and Student Portals. It covers customization options for district and school login pages, including background images and text displays. Participants will learn to set viewing and editing permissions for course requests, attendance, and student schedules. The course emphasizes the importance of accurate data entry and provides strategies for managing household records, contact verification, and health information. It also includes steps for setting up digital access surveys, managing online registration, and configuring messaging preferences. Additionally, the course details the creation and management of parent and student portal accounts, including auto-generation, manual creation, and ongoing maintenance tasks such as password resets and account unlocking. By the end of the course, users will be equipped with the skills to effectively manage portal settings, ensuring secure and efficient access to student information for parents and students.
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The Portal course (30 min) includes the following modules:
Student Profile
The Student Profile course offers comprehensive training on the eSchoolData system, focusing on managing student information. Participants will learn to handle student demographics, household, and contact data through the Student Registration module. The Student Profile module provides a central hub for accessing and analyzing student academic and school data. Key functionalities include filtering student lists, using shortcuts, and understanding icons for quick insights into critical student information. Users will navigate the Student Profile list page, apply filters, and export data for analysis. The course also covers detailed tabs within the Student Profile, such as demographics, academic achievements, attendance records, and health data. By the end of this course, users will be proficient in navigating the eSchoolData system, managing student information, and utilizing various tools to support student success and administrative efficiency.
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The Student Profile course (14 min) includes the following modules:
District Information
The District Information course provides in-depth training on managing district-level data within the eSchoolData system. Participants will learn to navigate and configure essential settings that impact state reporting, third-party integrations, and student information management. The course covers the setup and maintenance of school information, including defining district schools, managing placeholder schools, and configuring school codes and types for accurate state reporting. By the end of this course, users will be proficient in configuring and managing district-level information within eSchoolData, ensuring smooth administrative operations and compliance with state reporting requirements.
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The District Information course (28 min) includes the following modules:
Attendance
The Attendance course provides detailed training on managing attendance within the eSchoolData system. Participants will learn to set up and manage attendance reasons, configure attendance letter templates, and handle the attendance closeout process. The course covers creating and editing attendance reasons, setting up attendance letter jobs, and reconciling daily and period attendance. Users will also learn to manage field trip attendance, generate attendance reports, and provide roster access to substitute teachers. By the end of the course, users will be proficient in maintaining accurate attendance records, ensuring compliance with district policies, and effectively communicating attendance information to parents and guardians.
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The Attendance course (40 min) includes the following modules:
Teacher Connect
The Teacher Connect course provides comprehensive training on utilizing the Teacher Connect module within the eSchoolData system. Participants will learn to set up and manage seating charts, take attendance, and handle partially scheduled students. The course covers configuring gradebooks, entering progress reports and report card grades, and generating achievement reports. Users will also learn to use the messaging feature for secure communication, submit discipline referrals, and grade learning standards. By the end of this course, users will be proficient in managing classroom activities, maintaining accurate student records, and effectively communicating with students and parents.
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The Teacher Connect course (51 min) includes the following modules:
- Setting up Seating Charts in Teacher Connect
- Taking Attendance in Teacher Connect
- Taking Minute Block Attendance in Teacher Connect
- Setting up Gradebook Defaults in Teacher Connect
- Setting up Gradebooks in Teacher Connect
- Progress Report Entry in Teacher Connect
- Report Card Grade Entry in Teacher Connect
- Designing Achievement Reports in Teacher Connect
- Messaging in Teacher Connect
- Entering Discipline Referrals from the Teacher Connect Interface
- Teacher Connect Learning Standards Entry
- Grading Assignments in Teacher Connect
Reports
The Reports course provides comprehensive training on utilizing the reporting features within the eSchoolData system. Participants will learn to locate and generate pre-configured system and academic reports, use the Custom Query and Data Table features for more tailored reporting needs, and manage permissions for accessing sensitive administrative reports. The course covers navigating the Reports menu, applying filters, exporting data, and creating custom queries and data tables to meet specific data requirements. By the end of this course, users will be proficient in generating and managing various types of reports, ensuring accurate data analysis and effective information dissemination within their organization.
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The Reports course (10 min) includes the following modules: