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Mobile App for Staff

  • Updated

The eSchoolData Mobile App provides convenient access to essential features such as viewing full-year schedules, managing attendance, and classwork directly from your mobile device. Administrators can efficiently scan student ID cards and access student schedules using QR codes, streamlining administrative tasks. This lesson provides information on navigating and using the mobile app.

This lesson begins assuming you have downloaded the app and logged in. For more information, visit Download and Log In to the Mobile App.

Dashboard

StaffDashboard.png

  1. The School Name appears at the top of the Dashboard. If a user is associated to multiple schools, swipe left and right to access different Schools. Administrators that have access to all buildings will have a drop down menu to select from a list. 
  2. Any Unread Messages and Announcements appear within the Insights section. 
  3. The Plus icon provides the options Scan Code and Message. 
    • If Students carry their phones and have installed the eSchoolData app, they can click on the student photo to bring up a QR code. Staff members can scan the QR code to bring up the student schedule
  4. Use the three line menu at the top left to open additional options.

Left Menu

StaffLeftMenu.png

  1. Classes provides information about the day's classes. Administrators will see all Classes in alphabetical order. The ability to filter by Teacher is available. For a preview, see the Classes tab below.
  2. Students provides a list of students rostered to a Teacher, or all students for Administrators. Selecting a student allows the user to view their schedule. For a preview, see the Students tab below.
  3. Calendar provides key dates and events. Teachers will see events for their school, and administrators can toggle between the district and individual schools. For a preview, see the Calendar tab below.
  4. Messages takes users to an Inbox of all messages with Staff, Students, and/or Parents. For a preview, see the Message tab below.
  5. Settings allows users to update account information and app settings. For a preview, see the Settings tab below. 
  6. Select Sign Out to be logged out and return to the login screen.

Left Menu Details

Classes

StaffClasses.png

  1. Filters appear at the top of the page. On the left, Teachers can sort by time frames, including Today, This Week, This Month, and Term. Administrators also have the option to filter by Teacher. On the right, users can use the menu to change the way in which classes are displayed in the menu. Course is chosen by default, which displays the Course Names in alphabetical order. They can also be sorted by Period Time, Course Number, Section Number, Teacher, and Room.
  2. The Course card displays details about the course, including the highlighted Day Code. Select the card to view Class Details.

StaffClassDetails.png

  1. Active Students sorted by Last Name are the default for the Class Details.
  2. Use the tabs along the bottom to take or view Attendance, view Classwork, and view Grades for the selected student.

A chosen course dispalys indiviudal student names with their current attendance status

  1. Select a Student Name card to update their Attendance Status.

An indiviudal student's attendance record is open with Absent selected and noted in Red.

  1. Present is set by default. Select Absent or Tardy to change the status.
  2. Set an Attendance Reason if available. 
  3. Toggle Verified or Note if available. Users can leave a Comment as needed. 
  4. Select Update to record the attendance status for the student. 

Students

Students tab is open with a list of students and some of their basic details including name, grade, and date of birth.

The Students tab allows users to see all students they have access to.

  1. Select a student's name card to view their schedule, attendance, and classwork.

StaffStudentDetails.png

  1. The Student's QR code is accessibly from the top right corner. This can be shared with other Staff members to pull up the student's details. 
  2. Select Contacts to view Guardian information. 
  3. The student's current Schedule appears with the current day's Day Code highlighted. 

GuardianInfo.png

Student Guardian information appears after selecting Contacts. Be sure to check each Guardian's Pickup Permitted status before releasing the student to that Guardian. If the Guardian is flagged a Restricted, this information appears as well. 

Calendar

The Calendar tab open with several dates and events listed, including holidays and marking periods.

The Calendar tab notes any important events defined by the school, such as No School days. The Calendar can be filtered as needed to view information for various times of year. 

Messages

Inbox open with a list of messages from various users.

The Inbox displays any messages from Teachers/Staff to Parents and/or Students.

  1. Unread messages are denoted with a blue dot. 
  2. Select an Message Thread to view an existing conversation. 
  3. Select the envelope to compose a new message. 

SendMessage.png

  1. Select any Recipients. This can be students and/or guardians. Guardians of students appear directly below the student and includes their relationship to the student. 
  2. Enter a Subject and Body of the message. 
  3. Select Send to send the message. 

Settings

Settings menu open with the user's name, role, email address, and options to update on the app include langauge, theme, and password information.

  1. Language can be set to English or Spanish.
  2. Theme can be set to Light, Dark, or System.
  3. Users can reset their password. Adult users can also enable a biometric login. For Apple users, this is Face ID, and for Android users, this is thumbprint or fingerprint ID.
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