SNAP Health Center™ by PSNI is an all-inclusive Electronic Health Records (EHR) solution designed specifically for the school health clinic. SNAP Health Center utilizes superior design and technology to achieve better student health outcomes by streamlining workflow, increasing communication, and providing comprehensive health data analysis in a paperless FERPA and HIPAA environment. The SNAP Health Center Zap includes student and contact data so that districts can easily manage and update records within SNAP Health Center. The Zap can be configured to extract this information on a scheduled basis, ensuring that your data remains synchronized between the two products. This lesson provides the Business Rules for the SNAP Health Center export Zap.
Before you Begin
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Business Rules
Demographics
The Zap offers the following options:
- Grade Level filter
- School Type filter
- School filter
Demographics.csv
The exported file will be in double-quoted comma delimited format with a header row.
The Grade Level, School Type, and School filters are applied to the students' current school and grade when the Zaps' Source Year is the current year.
The Grade Level, School Type, and School filters are applied to the students' scheduling school and grade when the Zaps' Source Year is the next year.
Inactive students will be ignored.
| Field | eSD Business Rules |
|---|---|
| Reference ID | Student's UID value (not seen in the front-end) |
| Student ID | Student's ID Number |
| Status | Always "A" |
| Last Name | Student's last name |
| First Name | Student's first name |
| Middle Name | Student's middle name |
| Grade | Student's current grade if the Source Year is the current year or the student's scheduling grade if the Source Year is the next year |
| School | Student's current school if the Source Year is the current year or the student's scheduling grade if the Source Year is the next year |
| Teacher | The teacher who is assigned to the student's earliest class meeting time by period number |
| Gender | Student's gender fully spelled out |
| Date of Birth | Student's date of birth in MM/DD/YYYY format |
| Place of Birth | Student's birth city |
| Enrollment Date | Student's enrollment date as set in their student record |
| State Enrollment Date | Left blank |
| Social Security # | Left blank |
| Street | Student's household address street number, street suffix, street name and apartment number |
| City | Student's household address city |
| State | Student's household address state abbreviation |
| ZIP_Code | Student's household address zip |
| Phone | Student's household phone number |
| Ethnicity | Student's race code |
| Race | Left blank |
| Primary Language | Student's language |
| State ID | Student's State ID Number |
| Do Not Release To | Left blank |
| Special Info | Left blank |
| Permission to Treat | Left blank |
| Permission to Transport | Left blank |
| Track | Left blank |
| Medicaid Number | Left blank |
| Insurance Number | Left blank |
| Insurance Group Number | Left blank |
| Insurance Owner | Left blank |
| Is Special Ed. | Send "Y" if the student has any current special education statuses that do not start with "Declass", else send "N" |
| Is Hispanic | Send "Y" if the student has the Hispanic flag on, else send "N" |
Contacts
The Zap offers the following options:
- Grade Level filter
- School Type filter
- School filter
Contacts.csv
The exported file will be in double-quoted comma delimited format with a header row.
This file includes the emergency contacts of students who are pulled in the Demographics.csv file.
| Field | eSD Business Rules |
|---|---|
| Reference ID | Reference ID of the student associated to the emergency contact (UID value) |
| Name | Emergency contact's first and last name |
| Relationship | Emergency contact's relationship to the student |
| Type | Always send "Primary Phone" |
| Data | Emergency contact's first phone number by phone priority if they have one. If they have no phone number, the student's household phone number will be used instead. |
| Street | Emergency contact's street number, street suffix, street name and apartment number if available, else the emergency contact's PO Box if available |
| City | Emergency contact's city if available |
| State | Emergency contact's state abbreviation if available |
| ZIP/Postal code | Emergency contact's zip if available |
| Notes | Left blank |
Caregivers
The Zap offers the following options:
- Grade Level filter
- School Type filter
- School filter
Caregivers.csv
The exported file will be in double-quoted comma delimited format with a header row.
This file includes the first 4 guardians in order of their derived contact priority and with the Correspondence and Custodial Parent flags on of the students who are pulled in the Demographics.csv file.
In cases of tied contact priorities, the mother takes precedence, and then the father.
| Field | eSD Business Rules |
|---|---|
| Reference ID | Reference ID of the student associated to the guardian (UID value) |
| Name | First 50 characters of the guardian's first and last name |
| Relationship | First 20 characters of the guardian's relationship to the student |
| Primary Phone | Guardian's first phone number by phone priority if they have one |
| E-Mail Address | Pull one of the guardian's email addresses, with the Primary Email taking priority and then the first entered email address if no Primary Email is available |