eSchoolData offers several options to help manage substitute assignments. This lesson guides users through each option.
Paper Roster
The print feature is used when substitutes are not able to login to the district’s network.
- Go to Staff.
- Select Staff Schedule Report.
- Staff Schedule Report is selected by default in the left-hand menu.
- Choose the desired teacher from the dropdown menu.
- Select the Roster Report icon to generate attendance rosters, grade entry rosters, or simple roster grids.
- If any filters are updated at the top of the report, select Search to regenerate the list of classes.
- The option to Combine Rosters is used when classes such as French I and French II are taught by the same teacher in the same period. Either specify the semester, days and periods being covered, or select specific classes. Once selections are made, use the printer icon to generate class rosters.
- Choose a roster style: Attendance Roster, Grade Entry Roster, or Roster Grid.
- Select at least one Class to generate the report.
- Select the Print icon to generate the report.
The above example is the Attendance Roster. Select the Print icon at the top right hand corner of the report to open the Print dialog box.
Additional filtering options are available when printing rosters enmasse. From the Reports > Rosters menu, the option to select more than one teacher, or to filter rosters by department, grade level, and status codes is also available.
Assign Substitute
The Assign Substitute option is used for established substitutes who already have a login to eSchoolData. The feature allows schools to quickly assign co-teachers to all sections taught by a teacher from a single interface.
- Go to Staff.
- Select Staff Schedule Report.
- Staff Schedule Report is selected by default in the left-hand menu.
- Choose the desired teacher from the dropdown menu.
- Select Assign Substitute.
- Select individual classes, or all classes being covered.
- Select the Substitute Teacher name from the dropdown. The names appearing in the dropdown are limited to those assigned a Staff Type of Substitute Teacher.
- Set a Start Date and End Date for the assignment.
- If generic substitute teacher accounts are used, select Change Password each time a generic account is assigned. Schools are encouraged to maintain sign-in sheets to track utilization of generic accounts.
- Select Save to complete the substitute teacher assignment.