When the Summer School Closeout process is run, all Summer School enrollments are closed. Because in-district students are simply enrolled in Summer School with no transfer of Registration, the only indications of their Summer School enrollment that remain after the closeout are the Previous Courses listed on their individual portfolios and the Summer School Program Services Status Codes assigned to each student (if the Status Codes have been set prior to the Summer School Closeout).
Status codes are retained when the Academic Year is rolled over. This makes them an easily-accessible record of Summer School Enrollment that is available after the Summer School Closeout.
Districts can set the Program Services code “(0275) Summer School Enrollment” (required for state reporting) prior to Summer School Enrollment, to facilitate selection of in-district students for Mass Summer School Enrollment and/or Mass Class Assignment. Because students sometimes choose not to attend or do not complete summer school, many districts prefer to set this status after Summer School has ended, to avoid having to delete assigned status codes.
For those districts, eSD® strongly recommends that users create a Group called “Summer School 20xx-xx” and assign this Group to each in-district student who will be enrolled in Summer School. This Group can also be used to facilitate selection of in-district students for Mass Summer School Enrollment and/or Mass Class Assignment.
Since Group assignments may not be retained when the Academic Year is rolled over (depending on the students’ Scheduling School/Scheduling Grade), users should export the Group to Excel and save the list for future reference.
If out-of-district students are not to be reported to the state, they must be indicated as such. This can be done individually, by selecting Exclude from State Reporting and/or Exclude from State Attendance on the student’s enrollment record, or en masse, via Reports > Enrollment > Mass Update Exclusion.